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How to self deposit in IIUM Repository (IRep)

Information Services Section (ISS) Dar Al-Hikmah Library

International Islamic University Malaysia (IIUM)

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Contents

No. Details Page

1. About IIUM Repository (IREP) 3

2. IREP workflows 4

3. IREP requirements 5

4. Faculty Publications (FP) Collections 6

5. IREP tips 7

6. IREP evidences sample 8-21

7. IREP registration 23-25

8. IREP login 26-29

9. IREP deposit 31-34

10. IREP deposit – Visibility 35

11. IREP deposit – Important fields 36

12. IREP deposit – Author / creator entry 37-38

13. IREP deposit – Subject entry 39

14. IREP deposit – Depositing item 41-43

15. Edit your depositing item – Under Review status 44-46

16. Manage your account 47

17. Contact details 49

(3)

This is a digital repository of documents and scholarly output of IIUM staff

encompassing various subjects and disciplines.

The documents include:

o Articles o Book

o Book Chapter

o Conference / Workshop item

o Monograph o Patent

The works include those that are written by IIUM staff or

collaboratively produced with other parties.

IIUM Repository (IRep)

(4)

Deposit

- Evidence

- Complete metadata - subject

User workarea

Validation and verification

Under Review

Yes

NO

Incomplete evidence

Bad evidence

Too many files

Returned Deleted

Live Archive

Live Archive

Duplicate title –

User workarea

Under review

Live archive

HURIS/CV Online Unpublished

Published

(IIUM email address)

MyMYRA MyMOHES

SETARA published Authors

Editors/Authors Editors

IRep workflows

(5)

Live Archive

IRep Requirements

(6)

Bound evidence

FP Collections

Arrangement Staff number

Books for FP Collection (Authors/editors by

IIUM academics)

Faculty publications’s Collection (FP)

Location:

Research Support Section (RSS)

Level 3, Dar Al-Hikmah Library

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Irep tips

(8)

IRep evidence sample

(9)

9

Cover page

Back cover

Series info

Title page

Verso / copyright

page

Table of contents

Book

1. Cover page 2. Title page 3. Verso page 4. Series title (if

available) 5. Full table of

contents 6. Back cover -

affiliation

Tips:

 Publisher listed under MAPIM (University Press), Professional body (Springer,

Routledge, Elsevier)

 Local publisher – Classified as Others

 Avoid blacklisted publisher –e.g.. LAP Lambert Publishing

(10)

Book Chapter

1. Cover page 2. Title page 3. Verso page 4. Full table of

contents 5. Series info (if

available) 6.

Contributor’s

information (affiliation) 7. 1st page of

chapter

Tips:

Upload full chapter for long term preservation

Cover

page Title

page

Verso / copyright

page

Series info

Contributor’s affiliation

Table of contents

1stpage of chapter

?

2ndpage of

chapter

Back cover

(11)

ARTICLE ONLINE

Compare with

publisher’s homepage

11

(12)

12

ARTICLE – Online / Printed -TOC not available (Arabic and LAW)

Article / TOC is not

available

(13)

Cover page and table of contents required

Verification:

Publisher

ISSN No.

Page

number

(14)

Published proceeding

1. Cover page 2. Copyright page

(ISBN)

3. Full table of contents 4. Full text

ISBN TOCFull

Returned:

-unpublished paper -only published paper (no 1-3 as above)

-already published (as available from the TOC)

(15)

Organizer’s homepage

Event’s detail , and TOC

Full text

Unpublished proceeding

(paper)

1. Event’s detail from organizer’s

homepage 2. Full text

Returned:

- Only full text - Only tentative program

- Certificate –NO TITLE presentation

(16)

Unpublished proceeding

(paper)

1. Official

abstract/program book –cover page and

tentative program

2. Full text Cover page

tentative

Full text

Returned:

- Only full text - Only tentative program

- Certificate – NO TITLE presentation

(17)

Unpublished proceeding

(poster)

1. Official

abstract/program book –cover page and

tentative program 2. Title presentation,

name, affiliation 3. Poster

Cover

page Title

presentation abstract poster

Note:

Title on poster = title in the evidence Returned:

-Only poster -Only abstract

(18)

Unpublished proceeding

(poster)

1. Official

abstract/program book –cover page and

tentative program 2. Title presentation,

name, affiliation 3. Poster

Cover

page abstract poster

Returned:

-Only poster - Name not available in the evidence

Note:

Title on poster = title in the evidence

(19)

Unpublished proceeding

(abstract)

1. Official

abstract/program book –cover page and

tentative program 2. Title presentation,

name, affiliation 3. Abstract page

Cover

page abstract

Returned:

-Only the abstract page

(20)

Unpublished (presentation)

1. Official

abstract/program book –cover page and

tentative program 2. Title presentation,

name, affiliation 3. Slides (in .pdf)

Returned:

-Only .ppt -no name and affiliation on slides

Cover

page Title

presented

Slides presentation

(in .pdf)

Note:

Title on slide = title in the evidence

(21)

Unpublished (seminar /workshop)

1. Official

abstract/program book –cover page and

tentative program OR

2. Invitation letter (details)

3. Slides (in .pdf)

Invitation letter

Slides presentation

(in .pdf)

Returned:

-Only .ppt -no name and affiliation on slides

(22)

IRep registration guideline

(23)

IRep registration

Click ‘Login

1

Click here if you cannot see the IREP MENU

(24)

Enter username and password

Click to register

2

3

IRep registration

(25)

IIUM email address only

@iium.edu.my

Click Register

4

5

Tips:

1. Username (use email address)

e.g.: salwati@iium.edu.my.. (salwati) 2. Password (alphanumeric)- (email & staff no.)

e.g.: salwati5678

3. Activation via email is required to allow successful registration. Activation will expire in 1 week.

IRep registration

(26)

Click ‘Login

IRep Login – Reset your password

Login failed

Click ‘Reset’

(27)

• Enter IIUM email address

• Enter new password (alphanumeric)

• Click submit

Activation via email is required to allow successful registration.

Activation will expire in 1 week.

IRep Login – Reset your password

(28)

Click ‘Login

Enter username and password E,g.: salwati

salwati5678

IRep Login

(29)

Document file for easy upload in IRep

IRep Login

Tips:

1. Check your CV Online.

2. Update only titles not available in CV Online 3. Prepare evidence in desktop (folder IREP) 4. Filename: title of the document, in .pdf file

3

4

(30)

How to deposit in IRep

(31)

Click ‘Manage Deposit’

IRep Deposit

(32)

Choose item type e.g.: article Click

IRep Deposit

Click ‘Next’

(33)

Click

‘choose file’

IRep Deposit

Choose file to upload

Click ‘Open’

(34)

Uploaded file

8

Check to reconfirm

IRep visibility

Next

IRep Deposit

(35)

Visible to Full text status Anyone • Open access – download

• Book (cover – TOC only)

• Book chapter (cover – 1st page of chapter)

Registered users

only • Only registered members/

editors

• More than 1 authors from IIUM – authors can download the full text

• IIUM Journals

• User - request a copy Repository staff

only • Depositor and editors

• 1 IIUM author

• User - request a copy

IRep Deposit - Visibility

(36)

Enter detail

(according to evidence

Required field

Choose Kulliyyah

& Department

IRep Deposit - Required fields

(37)

 Author sequence is according to evidence

 Refers to IIUM Staff directory

 Enter IIUM email only (HURIS

)

Choose Kulliyyah and

Department

IRep Deposit - Creator / Author entry

(38)

• IIUM authors – enter IIUM email address (HURIS / CV Online)

• Co-authors – Enter official name, identify person type:

student/External

• National – Local –

Abbreviations. e.g. USIM, UPM, USM

• International – Full institution’s name. e.g. Oxford University

• Select Kulliyyah / Departments – IIUM authors

2

2

IRep Deposit - Creator / Author entry ( affiliation )

(39)

Click next

IRep Deposit - Subject entry

Choose subject

Click (+) to choose subject

Click [ADD] to add subject

(40)

Unfilled required field Click ‘Details’ filled up then

click ‘Next’

IRep Deposit - Subject entry

Added subject

Click ‘Next’

(41)

Click to deposit

IRep Deposit- Depositing item

(42)

Click to deposit

Click

Item deposited

IRep Deposit - Depositing item

(43)

Click to deposit

Click

Item deposited

IRep Deposit - Depositing items

(44)

IRep Deposit – Edit your deposited item (Under Review)

Click to view

Click ‘Actions’

Choose Title

(45)

IRep Deposit – Edit your deposited item (Under Review)

Click ‘return to work area’

Click ‘Details

Click ‘Edit’

(46)

IRep Deposit – Edit your deposited item (Under Review)

Click to re- deposit

Edit your deposited item

(47)

Column:

 Last modified

 Title

Item ID (IREP ID)

 Item type

 Date

 Item status

Item status:

 User workarea

 Under review

 Live archive

 Retired

IRep Deposit – Manage your account

Click

‘Manage deposit’

Click ‘Drop down menu, choose important column

Click Add column 3 2

Tick OR untick to view on specific IREP status 4

(48)

Need assistance?

Contact person..

(49)

IRep Deposit – Contact details

Click ‘About’

Guidelines

(50)

THANK YOU

This guideline brought to you by Dar Al-Hikmah Library

WSS/ISS/No.1/2020

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