How to self deposit in IIUM Repository (IRep)
Information Services Section (ISS) Dar Al-Hikmah Library
International Islamic University Malaysia (IIUM)
Contents
No. Details Page
1. About IIUM Repository (IREP) 3
2. IREP workflows 4
3. IREP requirements 5
4. Faculty Publications (FP) Collections 6
5. IREP tips 7
6. IREP evidences sample 8-21
7. IREP registration 23-25
8. IREP login 26-29
9. IREP deposit 31-34
10. IREP deposit – Visibility 35
11. IREP deposit – Important fields 36
12. IREP deposit – Author / creator entry 37-38
13. IREP deposit – Subject entry 39
14. IREP deposit – Depositing item 41-43
15. Edit your depositing item – Under Review status 44-46
16. Manage your account 47
17. Contact details 49
This is a digital repository of documents and scholarly output of IIUM staff
encompassing various subjects and disciplines.
The documents include:
o Articles o Book
o Book Chapter
o Conference / Workshop item
o Monograph o Patent
The works include those that are written by IIUM staff or
collaboratively produced with other parties.
IIUM Repository (IRep)
Deposit
- Evidence
- Complete metadata - subject
User workarea
Validation and verification
Under Review
Yes
NO
Incomplete evidence
Bad evidence
Too many files
Returned Deleted
Live Archive
Live Archive
Duplicate title –
User workarea
Under review
Live archive
HURIS/CV Online Unpublished
Published
(IIUM email address)
MyMYRA MyMOHES
SETARA published Authors
Editors/Authors Editors
IRep workflows
Live Archive
IRep Requirements
Bound evidence
FP Collections
Arrangement Staff number
Books for FP Collection (Authors/editors by
IIUM academics)
Faculty publications’s Collection (FP)
Location:
Research Support Section (RSS)
Level 3, Dar Al-Hikmah Library
Irep tips
IRep evidence sample
9
Cover page
Back cover
Series info
Title page
Verso / copyright
page
Table of contents
Book
1. Cover page 2. Title page 3. Verso page 4. Series title (if
available) 5. Full table of
contents 6. Back cover -
affiliation
Tips:
Publisher listed under MAPIM (University Press), Professional body (Springer,
Routledge, Elsevier)
Local publisher – Classified as Others
Avoid blacklisted publisher –e.g.. LAP Lambert Publishing
Book Chapter
1. Cover page 2. Title page 3. Verso page 4. Full table of
contents 5. Series info (if
available) 6.
Contributor’sinformation (affiliation) 7. 1st page of
chapter
Tips:
Upload full chapter for long term preservation
Cover
page Title
page
Verso / copyright
page
Series info
Contributor’s affiliation
Table of contents
1stpage of chapter
?
2ndpage ofchapter
Back cover
ARTICLE ONLINE
Compare with
publisher’s homepage11
12
ARTICLE – Online / Printed -TOC not available (Arabic and LAW)
Article / TOC is not
available
Cover page and table of contents required
Verification:
•
Publisher
•
ISSN No.
•
Page
number
Published proceeding
1. Cover page 2. Copyright page
(ISBN)
3. Full table of contents 4. Full text
ISBN TOCFull
Returned:
-unpublished paper -only published paper (no 1-3 as above)
-already published (as available from the TOC)
Organizer’s homepage
Event’s detail , and TOC
Full text
Unpublished proceeding
(paper)
1. Event’s detail from organizer’s
homepage 2. Full text
Returned:
- Only full text - Only tentative program
- Certificate –NO TITLE presentation
Unpublished proceeding
(paper)
1. Official
abstract/program book –cover page and
tentative program
2. Full text Cover page
tentative
Full text
Returned:
- Only full text - Only tentative program
- Certificate – NO TITLE presentation
Unpublished proceeding
(poster)
1. Official
abstract/program book –cover page and
tentative program 2. Title presentation,
name, affiliation 3. Poster
Cover
page Title
presentation abstract poster
Note:
Title on poster = title in the evidence Returned:
-Only poster -Only abstract
Unpublished proceeding
(poster)
1. Official
abstract/program book –cover page and
tentative program 2. Title presentation,
name, affiliation 3. Poster
Cover
page abstract poster
Returned:
-Only poster - Name not available in the evidence
Note:
Title on poster = title in the evidence
Unpublished proceeding
(abstract)
1. Official
abstract/program book –cover page and
tentative program 2. Title presentation,
name, affiliation 3. Abstract page
Cover
page abstract
Returned:
-Only the abstract page
Unpublished (presentation)
1. Official
abstract/program book –cover page and
tentative program 2. Title presentation,
name, affiliation 3. Slides (in .pdf)
Returned:
-Only .ppt -no name and affiliation on slides
Cover
page Title
presented
Slides presentation
(in .pdf)
Note:
Title on slide = title in the evidence
Unpublished (seminar /workshop)
1. Official
abstract/program book –cover page and
tentative program OR
2. Invitation letter (details)
3. Slides (in .pdf)
Invitation letter
Slides presentation
(in .pdf)
Returned:
-Only .ppt -no name and affiliation on slides
IRep registration guideline
IRep registration
Click ‘Login
1
Click here if you cannot see the IREP MENU
Enter username and password
Click to register
2
3
IRep registration
IIUM email address only
@iium.edu.my
Click Register
4
5
Tips:
1. Username (use email address)
e.g.: salwati@iium.edu.my.. (salwati) 2. Password (alphanumeric)- (email & staff no.)
e.g.: salwati5678
3. Activation via email is required to allow successful registration. Activation will expire in 1 week.
IRep registration
Click ‘Login
IRep Login – Reset your password
Login failed
Click ‘Reset’
• Enter IIUM email address
• Enter new password (alphanumeric)
• Click submit
Activation via email is required to allow successful registration.
Activation will expire in 1 week.
IRep Login – Reset your password
Click ‘Login
Enter username and password E,g.: salwati
salwati5678
IRep Login
Document file for easy upload in IRep
IRep Login
Tips:
1. Check your CV Online.
2. Update only titles not available in CV Online 3. Prepare evidence in desktop (folder IREP) 4. Filename: title of the document, in .pdf file
3
4
How to deposit in IRep
Click ‘Manage Deposit’
IRep Deposit
Choose item type e.g.: article Click
IRep Deposit
Click ‘Next’
Click
‘choose file’
IRep Deposit
Choose file to upload
Click ‘Open’
Uploaded file
8Check to reconfirm
IRep visibility
Next
IRep Deposit
Visible to Full text status Anyone • Open access – download
• Book (cover – TOC only)
• Book chapter (cover – 1st page of chapter)
Registered users
only • Only registered members/
editors
• More than 1 authors from IIUM – authors can download the full text
• IIUM Journals
• User - request a copy Repository staff
only • Depositor and editors
• 1 IIUM author
• User - request a copy
IRep Deposit - Visibility
Enter detail
(according to evidence
Required field
Choose Kulliyyah
& Department
IRep Deposit - Required fields
Author sequence is according to evidence
Refers to IIUM Staff directory
Enter IIUM email only (HURIS
)
Choose Kulliyyah and
Department
IRep Deposit - Creator / Author entry
• IIUM authors – enter IIUM email address (HURIS / CV Online)
• Co-authors – Enter official name, identify person type:
student/External
• National – Local –
Abbreviations. e.g. USIM, UPM, USM
• International – Full institution’s name. e.g. Oxford University
• Select Kulliyyah / Departments – IIUM authors
2
2
IRep Deposit - Creator / Author entry ( affiliation )
Click next
IRep Deposit - Subject entry
Choose subject
Click (+) to choose subject
Click [ADD] to add subject
Unfilled required field Click ‘Details’ filled up then
click ‘Next’
IRep Deposit - Subject entry
Added subject
Click ‘Next’
Click to deposit
IRep Deposit- Depositing item
Click to deposit
Click
Item deposited
IRep Deposit - Depositing item
Click to deposit
Click
Item deposited
IRep Deposit - Depositing items
IRep Deposit – Edit your deposited item (Under Review)
Click to view
Click ‘Actions’
Choose Title
IRep Deposit – Edit your deposited item (Under Review)
Click ‘return to work area’
Click ‘Details
’Click ‘Edit’
IRep Deposit – Edit your deposited item (Under Review)
Click to re- deposit
Edit your deposited item
Column:
Last modified
Title
Item ID (IREP ID)
Item type
Date
Item status
Item status:
User workarea
Under review
Live archive
Retired
IRep Deposit – Manage your account
Click
‘Manage deposit’
Click ‘Drop down menu, choose important column
Click Add column’ 3 2
Tick OR untick to view on specific IREP status 4
Need assistance?
Contact person..
IRep Deposit – Contact details
Click ‘About’
Guidelines
THANK YOU
This guideline brought to you by Dar Al-Hikmah Library
WSS/ISS/No.1/2020